Projects
Project dashboards and folders
Launch productions, jump between active folders, and keep schedules, crew, locations, documents, vendors, invoices and timesheets tied to the same project.
Prod.AI is live across web, iOS and Android
Run your production from call sheet to wrap admin.
Prod.AI is the production operating system for film, TV, commercials, music videos, photo shoots and live production. It brings projects, call sheets, schedules, crew, locations, documents, finance and logistics into one working system.
Instead of juggling spreadsheets, PDFs, message threads and disconnected tools, production teams, HoDs, crew, vendors and company offices all work from the same live source of truth.
Call sheets and schedules
Crew, documents and approvals
Invoices and timesheets
Transport and vendor workflows
Built for production offices, assistant directors, heads of department, crew, suppliers and company teams who need the day to stay aligned.
Start with a single project or roll Prod.AI out across multiple productions and dashboards.
What is live now
The workflows production teams actually use every day.
The app already covers far more than prep. Prod.AI is designed to support the full production rhythm: planning, communication, day-of changes, documents, supplier coordination, finance and wrap.
Call Sheets
Create, send and track acknowledgements
Build live call sheets, distribute them from the app, and keep version history and recipient acknowledgements in one place instead of chasing PDF copies.
Scheduling
Live shooting schedules
Create and edit schedules, push updates to departments, and keep the working board, call sheets and location details aligned as the day moves.
Crew
Assignments, roles and team access
Invite crew by email, manage department leads, track accept and decline status, and give each person the view that matches their role on the production.
Locations
Access, parking, power and hazards
Keep the details crews actually need with each location: access notes, parking, contact information, power, hazards, neighbour issues and route context.
Documents
Shared documents and tracked approvals
Distribute NDAs, release forms, handbooks and custom project paperwork while tracking what is still pending at crew, HoD and project level.
Finance
Invoices, payments and timesheets
Capture invoices, route approvals, hold or release records, mark payments, and manage crew timesheets without splitting finance and production into separate systems.
Messaging
Production messaging and alerts
Message teams inside the app, surface project alerts, and keep operational updates attached to the people and productions they affect.
Transport
Jobs, runs, drivers and live movement
Coordinate transport jobs, quotes, runs, drivers, vehicles and location updates from the same product when your production needs logistics built in.
Beyond the call sheet
Production ops, finance and oversight in the same system.
Prod.AI is not just a scheduler. It is designed to connect the office, the set, the crew, the supplier network and the company dashboard.
Vendor and location network
Suppliers and film-ready locations with context.
- Vendor directory with grouped services, contacts, notes and rate-card links
- Location records with access, parking, power, hazards and neighbour notes
- Project-level supplier and location selection tied directly to live jobs
Production finance flow
What is owed, approved, held or paid is visible.
- Invoice capture and routing across crew, HoDs and production office
- Payment-status visibility without switching to a separate ledger view
- Timesheet submission and approval linked back to the right project
Company oversight
Audit, compliance and multi-project reporting.
- Company dashboards for active projects, teams, finance and documents
- Audit reporting for operational and compliance review
- Executive-level visibility across production activity and risk flags
Whether you start with the production office or bring finance and logistics in from day one, everything stays connected to the same live project record.
Workflow
One workspace from setup to sign-off.
Create the project once, then run the actual production from the same place: crew, schedules, documents, locations, supplier coordination, finance and wrap admin.
Role-based views for production, HoDs, crew and companies.
Shared visibility across web, mobile and tablet.
Project history for changes, approvals and reporting.
Who it is for
Built for the people who keep production moving.
The app already supports different views and workflows for the people running shows, working the floor, managing suppliers and overseeing slates at company level.
Producers and coordinators
Stay on top of the whole job
Keep the production office aligned across projects, call sheets, crew, documents, invoices, timesheets, vendors and reporting.
ADs and HoDs
Work from the latest board, not old PDFs
Review schedules, location details, call sheets, documents and department context from a view shaped to the day you are actually running.
Crew
Know what you need and when you need it
Receive assignments, open call sheets, review paperwork, submit timesheets and follow project updates from the same account across multiple productions.
Production companies
See active projects at company level
Roll activity up across productions with company dashboards, reports, finance review, documents and compliance-aware oversight.
Agencies and reps
Follow availability, jobs and payments
Track assignments, availability, invoices and messages for the people you represent without relying on scattered production updates.
Vendors, locations and transport
Be part of the workflow, not outside it
Supplier records, location profiles and transport operations can sit inside the same operational picture as the production they support.
How teams use Prod.AI
Start with one account or roll out across a company.
Start with individual accounts, onboard a production team, or expand into company-wide dashboards and oversight as your use of Prod.AI grows.
Crew
Single account
For freelancers, crew and HoDs
- Access assignments, call sheets, documents and messages.
- Use the same login across multiple productions.
- Submit invoices and timesheets from the app.
Best when you want to join projects quickly and keep everything in one place.
Most popular
Production
Core workspace
For active shoots and production teams
- Projects, call sheets, schedules, locations and crew.
- Documents, messaging, vendors, invoices and timesheets.
- Built for office, set and remote stakeholders to stay aligned.
Ideal for productions that want one system across office, set and wrap.
Company
Multi-project rollout
For companies, studios and operational teams
- Company dashboards, reports, finance review and oversight.
- Support for broader team structures and compliance workflows.
- Useful when Prod.AI sits across a slate, not just one job.
Add real pricing later when you are ready to publish it clearly.
Get started
Set up Prod.AI for your team.
Tell us what you produce, how your team is structured, and where the operational pain sits today. We can help you configure Prod.AI for a single production or a wider company rollout.